Tuesday, 2 February 2016

Does your HR and Payroll system have proper audit compliance ?

You will find many HR & Payroll Solutions and various other applications, most of then claim to have great user experience, but have you ever thought, are these systems built on a sound compliance architecture, at least a bare minimum standard of compliance, where you can have an audit trail of all the actions you do within the solution, if not its time you start thinking about it.

Lets understand the importance of having a proper audit trail 

When you add sensitive information into your HR and Payroll solution, is the information of the user entering the record logged, do you have a history of the transaction as how many times times a specific transaction was modified, by which user using which PC, what was the IP address of the PC.  Well if you have not yet thought about this, its time to start thinking.

What happens if salary compensation entry was wrongly entered and payroll processed, another instance would be wrong bank account information recorded and the employee gets less pay, or may be not paid at all, have you ever wondered how would you find out, who would be accountable, for the loss of reputation and emotional stress the employee suffers.

Yes, you guessed it right,  the audit trail will come in handy, an audit trail is a collection of historical records, which will be held in the system forever, meaning if you changed the bank account information of an employee 10 times you would see 10 data sets with information on which user changed it, date and time stamp, the current active data set on the system, in this way you are sure, no one has unauthorized access if they do, it will be reflected on the audit trial. It is also handy to investigate the details, why a particular record was entered wrong, was the information provided incorrectly in the first place or any other reason behind it.

HR Chronicle has a very robust audit engine

Well in HR Chronicle even if you breathe in the software it is recorded, i.e. any activity, from the time you login and the time you log off is recorded in the application audit engine, you can even rollback changed from the audit engine, as we call is “Event Manager”, in the event manager you can see complete audit trail of each and every transaction based on employee name, action type (i.e. bank account modification or salary information modification) with the option to even roll back to a point in time, like a time machine, of sorts, so you need not enter data manually again, if you find an error. With an extremely powerful audit engine and compliance reports, you are assured HR Chronicle will not only surpass audit requirements but exceed them, we also SAS / SOCS compliant reporting out of the box.